AALHE 2022 Conference - Presenter Information

Thank you for submitting a proposal for the 12th Annual AALHE Assessment Conference: Communities of Assessment - Reengaging and Learning Together. We deeply appreciate your willingness to contribute to the professional development of assessment practitioners.

AALHE received many high-quality proposals for this event, and we are thrilled to offer you the opportunity to present your work.

Presenter Confirmation and Materials

Presenters are asked to confirm their acceptance by March 30, 2022. 

Confirm your acceptance here

Please note if you submitted multiple proposals you will receive multiple emails regarding each proposal. Please be sure to review each email thoroughly as the information provided may vary based on your session type or delivery mode.

Please have each presenter register for AALHE 2022 Conference by April 18, 2022. As the presenter of a pre-recorded, on-demand session you may choose to register to attend the conference in-person or online. Registering for the in-person experience includes online access while registering for the online conference includes online access only. All presenters (coordinating presenters, co-presenters, and panelists) must be registered for your session to remain scheduled.

Timelines and Due Dates Overview

All presenters must register for the conference by April 18, 2022.

All confirmed presenters will be sent a login to the Whova platform the first week of May. Presenters are asked to complete their Whova profile by May 31.

On-Demand presentation recordings must be emailed to [email protected] by May 16. Session files such as handouts and slides may be uploaded to Whova any time before the conference start.

Detailed Information for Presenters

Information for Pre-Recorded, On-Demand Session Presenters

Prepare your session: Presenter Resources Folder includes PowerPoint slide templates, Zoom Presenter Backgrounds, and the Steps To Record your Session document.

1. Review the presenter materials and record your session. Session recordings must not exceed the allotted session duration time limit. Instructions are provided for recording the session on Zoom, but you are welcome to use another recording tool if there’s another platform or program you prefer as long as the video can be downloaded in a .mp4 file format. Remember to ensure your presentation is in Present mode when you screen share for the recording, and please plan to have a camera on and use a microphone (such as the one on most headphones) while recording the session to support accessibility. If you need support with recording your session please email [email protected] by May 1 to request assistance.

2. Submit your Pre-Recorded, On-Demand session by email or Google Drive share to [email protected] by Monday, May 16 at 11:59 p.m. CDT. AALHE Staff and the Conference Committee will coordinate uploading the recording to the Whova platform for you.

3.  Create your presenter profile and upload your session slides and up to three handouts you wish to share with attendees to the Whova platform by Tuesday, May 31 at 11:59 p.m. CDT. If your session has co-presenters, the Conference Committee will link co-presenter bios to the session. Note that on-demand speakers may have optional opportunities for synchronous Q&A; more details will follow with the forthcoming Whova login information.

4. Spread the word about your session by plugging in your session title, date, time, and presenter photos on the templates in this folder. You can share them by email with your networks or post them on social media. Tag AALHE in you posts on Facebook, Twitter, Instagram, and LinkedIn and use #AALHECONF!

Information for Live In-Person Sessions in Providence, Rhode Island Presenters

Important Notes About Technology and Room Set Up:

• Please note due to the limitations on WiFi and streaming services in the conference venue in Providence, Rhode Island we are unable to stream in any presenters or panelists remotely due to the audiovisual and internet connections that would be needed.
• At this time, we cannot confirm WiFi will be available in the conference area so please plan to deliver your session in a manner that does not require internet connection.
• Presenters must bring a laptop to plug into the projector if they plan to have an audiovisual display for their session such as a PowerPoint or slideshow. Standard HDMI and VGA connections to the projector will be provided. Special adapters for Macs or devices with other connection types beyond HDMI and VGA will not be provided and presenters will need to bring their own adaptors for those types of devices.
• The room be set up as a theater with capacity for approximately 50; we are unable to accommodate requests for different room set ups.
• Prepare your session materials using the materials in this Presenter Resources Folder, including: PowerPoint slide templates and Tips for Accessible Presentations and Handouts.
• Create your presenter profile on Whova and upload your session slides and up to three handouts you wish to share with attendees to the Whova platform by Tuesday, May 31 at 11:59 p.m. CDT. If your session has co-presenters, the Conference Committee will link co-presenter bios to the session. More details will follow with the forthcoming Whova login information.
• Spread the word about your session by plugging in your session title, date, time, and presenter photos on the templates in this folder. You can share them by email with your networks or post them on social media. Tag AALHE in you posts on Facebook, Twitter, Instagram, and LinkedIn and use #AALHECONF!

Preparing for your Session (All types):

1. Prepare your session materials using the materials in this Presenter Resources Folder.

2. Create your presenter profile on Whova and upload your session slides and up to three handouts you wish to share with attendees to the Whova platform by Tuesday, May 31 at 11:59 p.m. CDT. If your session has co-presenters, the Conference Committee will link co-presenter bios to the session. More details will follow with the forthcoming Whova login information.

3. Spread the word about your session by plugging in your session title, date, time, and presenter photos on the templates in this folder. You can share them by email with your networks or post them on social media. Tag AALHE in you posts on Facebook, Twitter, Instagram, and LinkedIn and use #AALHECONF!

Full Description of Session Types

• Pre-Conference Workshop: (3-hour half day or 5-hour full day, 1-4 facilitators): A Pre-Conference Workshop is a working session that engages participants in developing skills in specific models and strategies in assessment practice. Pre-Conference Workshops provide attendees an opportunity to extend their knowledge and skills with additional time for interaction. Pre-Conference Workshop presenters receive a small honorarium for facilitating this in-depth, interactive, and extended learning experience. Pre-Conference Workshops are 3-hour half day or 5-hour full day sessions that occur prior to the conference beginning. Session Delivery: Live In-Person or Synchronous Online; Proposal submissions are due – February 21, 2022 (extended from January 14).

• Dialogue Session (45 minutes; 1–4 facilitators): A Dialogue Session is an engaging session that provides time for colleagues to discuss a topic or an emerging issue relevant to the assessment of learning in higher education through iterative sharing of expertise and experiences. In this interactive session, facilitator(s) assist the group in examining topics and strategies for moving forward given the professional reality and expertise of each individual in the room. Session Delivery Options: Live In-Person, On-Demand or Both. 

• Panel Session (45 minutes, 1 moderator): Panel Sessions are structured conversations about a specific issue or topic. Panel Sessions specify a current or emerging issue to be addressed, establish an initial set of questions and are moderated. These sessions also include an opportunity for questions from attendees to expand upon panelists' responses. Session Delivery Options: Live In-Person, On-Demand or Both.

• Pre-Recorded On-Demand Lightning Session (15 minutes, 1-2 facilitators): Lightning Sessions provide opportunities for a short, brief and specific topic engagement. These sessions invite graduate students, seasoned professionals, and everyone in between, to present best practices, thought exercises, and imaginative ideas related to learning assessment in a concise manner. A lightning session should spark new insights and conversations among viewers. Presenters will pre-record 15-minute presentations that will be made available in an on-demand format on the conference platform. Session Delivery: On-Demand. 

• Research Session (45 minutes, up to 4 presenters): Research Sessions provide the opportunity to share scholarship on topics related to the assessment of student learning. Presenters accepted are encouraged to submit a corresponding paper for the Annual Conference Proceedings. Session Delivery Options: Live In-Person, On-Demand or Both.

• Skill Development Workshop-Theory to Practice (90 minutes, 1-4 facilitators): Skill Development Workshops provide opportunities for participants to bridge theory with practice. These extended working sessions engage participants in models or strategies that address specific opportunities or challenges in student learning assessment. Session Delivery: Live In-Person.
  

COVID-19 Response and Safety

AALHE’s annual conference is a great way to reengage and learn together, June 6-9, 2022. We are providing placed-based learning in Providence, Rhode Island and online virtually on the Whova platform.  

As AAHLE’s 2022 in-person experience draws near, we have been monitoring trends nationally and in Rhode Island.  We are following the COVID-19 guidelines issued by the State of Rhode Island and the Centers for Disease Control (CDC).

• Covid-19 vaccinations and/or negative tests prior to arrival are highly recommended
• Mask policy will be based on State and CDC guidelines at the time of the conference  
• Hand sanitizer stations will be accessible throughout the event
• The event site follows Omni Safe & Clean practice